The BOL as it stands
Ready to issue?
At the stop: receiver signs the POD block. If money is handed over, count it in front of the customer, fill in the payment block and both initial it. Photograph the whole page in one shot and send it to orders@adchem.pro and to the receiver.
Scan or type each cylinder you load at the hub. At a stop, press Cylinders to record what you deliver and pick up.
After a bank run, photograph the deposit slip here. It goes straight to accounting@adchem.pro with the hub, the date and your name. / Después de ir al banco, tome una foto del comprobante de depósito aquí. Se envía a contabilidad.
Access
Accounts are invite-only and managed on the People tab by an admin: add someone by email with a role (admin, coordinator, driver) and a hub, and remove them the same way. Removing someone takes effect on their next page load.
Google connection (server)
Warnings — documents at order time
Super admins only. A type switched on shows under the customer on New order (license expired or missing, PSA not signed, entity not Active) and is stamped on the order; it never blocks the order or changes its payment code. The note is shown with the warning.
The expiry email also goes out by itself every morning (06:00 Pacific) to the addresses above, once it is scheduled — see the README.
Vendors
Who fills, rents or supplies containers. Needs View assets to see, Manage assets to change.
Container types
Customer feed — AR Command Center
Only a super admin changes these links.
Orders Out — the return flow to the AR Command Center
Only a super admin changes these links.
Customers Out — the customer directory for the AR Command Center
Only a super admin changes these links.
Import customers — the office's customer workbook
Only a super admin changes these links.
BOL numbering
Delivery calendars
Each hub's deliveries can go on a calendar of its own — at AdChem, Deliveries — East Bay and Deliveries — SoCal. A hub left on Same as default uses the default calendar. Moving an order to another hub moves its event too.
Only a super admin changes the calendars; the time zone is yours to set.
The lists show calendars already on the server's Google user's calendar list. A calendar shared to orders@ may not appear there — paste its ID instead (Google Calendar → the calendar's Settings and sharing → Integrate calendar → Calendar ID). Check and confirm tests that the server can write to every calendar named here before anything is written.
Shared Google Drive folder for BOLs
Only a super admin changes the folder; the format and auto-save are yours to set.
Google resources registered to this company
Super admins only. The server uses a sheet, Drive folder or calendar for this company only when it is registered here, and each one belongs to one company. Saving a link above registers it; add one here to register it first (for example a calendar before you pick it). A resource another company holds cannot be added.
Hubs & shipper addresses
The shipper address and the emergency response number print on every BOL. Richmond is confirmed; the SoCal and Colorado street addresses are not yet.
Load compatibility — what may ride together
The segregation table from 49 CFR 177.848(d) (read from the eCFR on 10/9/26), which California applies to highway carriers through 13 CCR and the Vehicle Code. X = must not be loaded or stored together on the same vehicle. O = may share a vehicle only if separated so that leakage cannot mix. Blank = no restriction. The app checks every truck's load against this table on the Today list. A super admin can correct a cell here; the change is logged. Explosives among themselves and the ammonium nitrate exception are not encoded — AdChem ships neither.
New customer
Billing address
Delivery sites for this customer. Open a site to edit its receiving details and per-hub route notes.
Contacts for this customer, grouped by role.
Containers at this customer's sites, as last seen.
Document details need the View documents permission.
Licenses, certificates and agreements on file for this customer.
License details
PSA stages
Every change to this customer, its sites, contacts and activity, field by field. Newest first.
Cash by driver
Per driver and day: Due is the COD amount on the orders they marked delivered that day, Received what they entered at the stop, Deposited the deposit slips they sent that day. A day where received is below due is red; a week where the driver has deposited less than they received is red in the week column. Days are the company's time zone. The driver is the account that sent the BOL or the slip.
Short collections this week
Deposit slips this week
Pending review 0
Photos drivers took at delivery. Open one, type in what the document says, then approve it, or reject it with a reason.
My documents / Mis documentos
Your CDL, medical card and other documents the office has on file. / Su licencia CDL, tarjeta médica y otros documentos.
People
Access is per company. Someone who works for more than one company is added under each one, and picks the company at the top of the page.
Add someone
Recent access changes
Companies
Each company has its own customers, orders, BOL numbering, hubs, calendar and sending addresses. Its people see only its rows. A super admin of AdChem adds a company here, switches to it at the top of the page, then sets it up on Setup and adds its people.